What is a Safety Management System?

Implementing a safety management system is important for a safer workplace. Safety managers have to be dedicated to the safety process to see results. Safety and health systems are designed to prevent workplace injuries, illnesses, and deaths and the impact these events have on workers, their families, and employers. Most traditional safety programs are reactive, thus addressing the concern after the incident occurs. An SMS helps ensure the coordination of resources that defines the roles and responsibilities of the organization, management, and employees, creating a proactive approach to managing safety and risk. Using an SMS helps the organization achieve a clearer evaluation of safety risks. Implementing several aspects of the SMS allows the organization to focus on achieving goals, tracking performance, and monitoring outcomes that can move the system from basic to more sophisticated. The overall goal of the system is to achieve a level of continuous improvement. Improvement results from knowledge and experience working within the system and information gathered from inspections, observations, and safety situations. Additionally, an SMS helps an organization evaluate and react when new processes, organizational changes, and regulatory requirements are implemented. It is important to not focus on only one area of the system but on how they work together to build a network of protection that is not achieved by one component alone.

Why a Safety Management System?

A safety management system (SMS) is an organizational tool that manages safety and risk. An SMS helps evaluate all safety issues, concerns, and risks. It also helps organizations respond to and meet safety regulations, industry certifications, and company-specific policies and procedures. SMSs are designed to help organizations: Prevent workplace injuries and illnesses Recognizing hazards and identification of risks will reduce the chance of accidents and incidents occurring. Ensure compliance with laws and regulations Law, regulations, and policies are ever-changing. Programs that address risk and safety will assist in verifying most regulations. An SMS can help manage and report on tasks required to comply with requirements. Online documentation helps with reporting and assurance of completion of required tasks. A document management tool helps ensure accurate policies and procedures are available. Reduce costs (lost time /worker’s comp) Safety workers work more. They are less likely to have accidents that increase employer costs. Online documentation and automated verification reduce the time required for employees to complete safety tasks freeing up time to do other activities that improve productivity. Engage workers When employees feel appreciated and recognize that the organization cares about their safety, they will be more willing to engage in programs that keep them safe. Increase productivity and enhance company culture Workers who are safe have less lost time, which keeps them on the job. When employees are safe and feel empowered, improved respect for the company will occur. With an SMS, there are defined processes in place if an accident occurs, and employees are assured that they know how the company will respond. SMSs work best when Safety management activities are documented appropriately Hazards are analyzed with impact communicated Mitigation actions are developed and implemented Reporting systems are in place

What is included in the intRAtrain SMS (Keys of Safety)

intRAtrain™ "Keys of Safety" is the approach to managing and developing a Safety culture by focusing efforts and resources on factors that count most towards preventing injuries and illnesses. It also provides a tool for measuring performance in areas where the only data is "after-the-fact"! Keys of Safety is a process with a definite planned and organized effort, whose purpose is to support all personnel to work in a cooperative effort to prevent accidents. The system includes tools that help with: Strategic Planning Compliance Safe Practices Hazard Identification Training Behavioral Safety Performance Tracking

Employee Safety Risk Management intRAtrain believes that people are the heart of an organization. We help organizations improve employee skills and knowledge to help minimize risk. Safety training should be used to address the safety responsibility as well as applicable operational and safety procedures specific to the organization. Training is designed to ensure employees have the skills and knowledge to work safely. intRAtrain Safety: intRAtrain Safety Essentials Course library contains content made for Agriculture, Food, and supporting industries. Courses are designed with the industry in mind while also including specific targeted features designed to meet the needs of today’s adult learners. All intRAtrain Safety Essentials catalog courses are customizable and can be used in individual and group training. Depending on the organization's needs, courses can be hosted on an LMS, hosting site, or website. Each segment of courses includes awareness level safety training designed for employee training, refreshers, and toolbox talk sessions. intRAtrain Safety Essential courses are divided into two general segments: Core / Essential Safety Agriculture and Food Specific Hazard and Issues Data and Document Management Training, whether safety or skills-based, requires documentation. Let intRAtrain manage your training- hosting, delivery, and results management. intRAtrain Learning Management System - intRAtrain LMS is designed to help you adjust to the different training needs of your team members while making it easy to manage. The LMS is flexible enough to help you manage online, classroom, small groups, coaching, job observations, offsite and paper-based training. It can manage different plans and skill paths while helping admins track skill transfer. intRAtrain Digital Asset Management - the system is designed to help you manage and control access to documents, resources, procedures, policies, SOPs, etc. Version management and user access are tracked to help ensure that users are viewing up-to-date information. The system is flexible and customizable to different user types, locations, and job roles. All resources are searchable and filterable for easy access and management. Other products available to assist include document management and custom hosting solutions. Safety Inspection and Audit Management inspectiTRAC- Safety Hazard Inspection and Audit Management Software is used for data collection, tracking, and management. The Corrective Action Management Tool assigns responsibility for resolving failures discovered during observations, inspections, and audits. Safety Assessment / Audit Assessment and Audit will review the current safety program components to determine areas for improvement. Behavior-Based Safety Observation Program Behavior observations help engage the employee in the process and provide a level of ownership in the safety program. Safety Hazard Inspection and Audit Management Software Software manages and tracks the completion of audits and inspections designed to verify a safe work environment. Corrective Action Management Tool Response and resolutions of failures discovered during observations, inspections, and audits are critical. Allows for easy monitoring and assignment of corrective actions resulting Incentives - Can be used to help motivate and reward employees. They can be used with specific components of the SMS or as part of an overall system. Click Here for more information

Our company, intRAtrain and inspectiTRAC by Russell Associates is a training, testing, inspections and management systems company specializing in helping companies like yours in the food, agribusiness, and general industries, grow and realize a positive return on their investment. Our approach can result in better trained employees, reduced risk, lower costs, and improved ROI.

We are successful in our approach to training because we understand the industries and the people with whom we work. Our approach to understanding the client's needs and developing solutions to meet those needs is a result of over 35 years experience in training, education, and distant learning technologies.

In addition to helping clients succeed through creative, innovative and unique approaches to training and education, Russell Associates is committed to delivering cost-effective, efficient, effective, cutting edge products and services.

Not content to bask in our past successes, Russell Associates continues to be a driving force in the industry. Our success is evidenced by our track record and the fact that we have maintained close working relationships with clients for over 40 years.